Implement and monitor WHS policies, procedures and programs to meet legislative requirements

CRICOS Code: 03243A ©Harvest Education Technical College 2011
3344 1922 www.hetc.com.au
BSBWHS401A Implement and monitor WHS policies, procedures and programs to meet legislative
requirements – Updated on 26/09/2014 1
Assessment Instructions
Introduction
There are two (2) assessments in this unit and each assessment question maps against the specified essential knowledge and skills of this unit. To be assessed as competent in this unit, you must correctly answer all the questions.
Please check your assessments by using the below checklist before submitting:
 Please insert student full name and student number in your assessment cover page before submission;
 Please ensure that your assessments are fully COMPLETED before submitting it to HETC. No addenda will be accepted after they have been submitted;
 You must make a reasonable attempt to meet the requirements in all questions of your assessments. Failure to do so will mean that your assessments will not be accepted for marking during the 1st submission timeline, and therefore you will not receive the benefit of feedback on your submission.
 You will have TWO WEEKS after receiving the results of the first submission to resubmit your second submission. After that there is no further resubmission;
 Your assessments must be submitted via the HETC online study portal (maximum file size is 2MB) on or before your assessment due date;
 Please ensure that you paraphrase all research data or material sourced from the Internet or any publications. Direct ‘copy-and-paste’ answers will be deemed as plagiarism and HETC will not accept the assessment.
CRICOS Code: 03243A ©Harvest Education Technical College 2011
3344 1922 www.hetc.com.au
BSBWHS401A Implement and monitor WHS policies, procedures and programs to meet legislative
requirements – Updated on 26/09/2014 2
ASSESSMENT 1: Workplace toolbox talk and training (Due in Week 5)
Submission details
This Assessment Task is due in WEEK 5. Any variations to this arrangement must be approved in writing by your trainer.
Submission Date/s _______________ ___________________________
Submission Number 1 2
Student Name ___________________________________________
Student Number ___________________________________________
Assessor’s Name ___________________________________________
Instructions
You must select, research, and conduct a toolbox talk on a type of workplace hazard that you have identified through consultation with a work group. Toolbox talks are regularly delivered to small groups in the workplace and highlight workplace health and safety issues.
The hazards you can choose from include:
● physical hazards
● psycho-social hazards
● mechanical hazards
● chemical hazards
● sources of energy
● environmental hazards.
Once you have delivered your talk, you will then need to source a standard operating procedure and train a member of your (real or simulated) work group in that procedure.
Planning the assessment
Part A: Toolbox talk procedure
1. Identify a work group in your organisation or simulated work environment agreed to and arranged with your assessor.
2. Consult with the work group to identify a hazard.
3. Conduct research into the hazard through consultation. Where relevant, your consultation should be in accordance with legislative requirements and organisational requirements for consultation.
4. Identify relevant legislation and organisational policies and procedures that may apply to the hazard and its treatment.
CRICOS Code: 03243A ©Harvest Education Technical College 2011
3344 1922 www.hetc.com.au
BSBWHS401A Implement and monitor WHS policies, procedures and programs to meet legislative
requirements – Updated on 26/09/2014 3
5. Deliver a 10–15 minute presentation (a toolbox talk) to your work group on the hazard, including:
a. description:
i. identify specific examples or cases of the hazard
ii. use photos or videos to explain the hazard
b. causes
c. effects
d. control methods (use the hazard control hierarchy)
e. organisational procedures, where relevant
f. the importance of consultation in identifying and treating hazards in the workplace
g. results of consultation with other members of the organisation, WHS consultants, etc.
h. an explanation of the relevant provisions of identified relevant legislation (such as the Work Health Safety Act), regulations, or codes which may apply to the hazard
i. how you plan to follow up to consult again on hazard and treatment
j. a description of where work group members can access information about the hazard.
6. Submit a written record of the toolbox talk to your assessor, including plans, consultation notes and email trails, presentation notes, presentation aids, and case studies or examples included in the talk. Ensure you keep copies for your records.
Note: If practicable, you can use the internet and YouTube videos to demonstrate examples of hazards.
Part B: Training procedure
1. Choose an organisation’s standard operating procedure. You will assess your work group’s skill and provide training in this procedure. Be sure to identify objective indicators of successful performance for the procedure.
2. Identify a (simulated or real) work group to train on the safe performance of the procedure.
3. Follow organisational procedures and WHS legislative requirements to consult with the work group and determine training needs on the procedure.
a. You should rate the level of skill for each group member on a Skills Matrix (Appendix 1).
b. To determine how competent a person is, simply ask them to perform the procedure or recite how it can be done.
CRICOS Code: 03243A ©Harvest Education Technical College 2011
3344 1922 www.hetc.com.au
BSBWHS401A Implement and monitor WHS policies, procedures and programs to meet legislative
requirements – Updated on 26/09/2014 4
4. Develop a written plan for a training session (a maximum of ten minutes) on the safe completion of the procedure.
a. You may want to use the Training Plan template (Appendix 2).
b. Include key steps of the delivery and consultation with work group.
c. Prepare all of the resources required – make sure to include any costs associated with your training session in your plan, costs may include:
i. cost of wages
ii. lost productivity (cost of time used in activities other than making products or delivering services)
5. Where relevant, follow organisational procedures to report costs to management.
6. Train your work group in the procedure. You may be observed by your assessor.
7. Post a copy of the procedure and skills matrix on your safety team noticeboard or email a copy of the procedures to your safety team and to your assessor.
8. Arrange a follow-up meeting or extra learning opportunity with any individual who still needs or would like extra practise to achieve the desired standard of performance.
9. Prepare and deliver a five- to ten-minute (maximum) follow-up coaching or mentoring session.
a. Use coaching or mentoring techniques and the GROW Model template (Appendix 3) to help the individual reach his or her performance goals.
b. You may be observed by your assessor.
10. Submit documents to your assessor as per specifications below. Ensure you keep copies for your records.
Specifications
Part A: Toolbox talk procedure
You must:
● deliver a 10–15 minute toolbox talk, that:
○ uses presentation aids (photos or videos)
○ includes an example or case study.
● submit a written record of your toolbox talk, including:
○ plans
○ consultation notes and email trails
○ presentation notes
○ presentation aids
○ case studies or examples included in your talk.
CRICOS Code: 03243A ©Harvest Education Technical College 2011
3344 1922 www.hetc.com.au
BSBWHS401A Implement and monitor WHS policies, procedures and programs to meet legislative
requirements – Updated on 26/09/2014 5
Your assessor will be looking for:
● evidence of analytical and problem-solving skills to identify hazards
● evidence of literacy skills to understand and interpret documentation, and to interpret WHS requirements.
Part B: Training procedure
You must:
● deliver:
○ a ten minute (maximum) training session on a written procedure
○ a five- to ten-minute follow-up coaching or mentoring session
● submit:
○ a copy of the standard operating procedure on which you based the training
○ a skills matrix (use the training matrix template provided in Appendix 1 of this task)
○ a training plan
○ a coaching/mentoring plan.
Your assessor will be looking for:
● evidence of analytical and problem-solving skills to identify hazards
● evidence of coaching and mentoring skills to provide support to colleagues:
○ planned and well-structured training and coaching/mentoring sessions that facilitate team and individual achievement of identified training needs
● use of appropriate training, coaching and mentoring methods, including:
○ introducing the activity
○ explaining the reason for it
○ demonstrating how to do it
○ detect and correct others
○ encouraging feedback.
○ appropriate communication of training outcomes
○ accurate recording of training outcomes.
CRICOS Code: 03243A ©Harvest Education Technical College 2011
3344 1922 www.hetc.com.au
BSBWHS401A Implement and monitor WHS policies, procedures and programs to meet legislative
requirements – Updated on 26/09/2014 6
ASSESSMENT 2: Identify, analyse and monitor a hazard (Due in Week 5)
Submission details
This Assessment Task is due in WEEK 5. Any variations to this arrangement must be approved in writing by your assessor.
Submission Date/s _______________ ___________________________
Submission Number 1 2
Student Name ___________________________________________
Student Number ___________________________________________
Assessor’s Name ___________________________________________
Instructions
You are required to read through the workplace scenario that is listed in Appendix 1 and then undertake the necessary tasks as listed in the procedure.
As part of this assessment you will be required to identify the relevant workplace hazard and fill in an incident report form. After completing the form, you will need to analyse this particular hazard more thoroughly by examining previous incidents and by developing a chart which aggregates this data.
You will then need to run a safety action meeting (SAM), where you will be meeting with your work safety team to analyse recorded incidents, identify the major hazard to address and to discuss and demonstrate treatment of the hazard.
Finally, you will prepare and submit a report on WHS performance and the process you undertook to identify and treat the hazard.
Planning the assessment
1. Review the scenario provided in Appendix 1.
2. Complete an Incident Report for the hazard that is involved in the scenario (use the form in Appendix 2). You will need to create names and additional information as necessary to fill in the form.
3. Add Rose’s incident from the scenario to the data sheet and translate that data into a graph (see Appendix 3).
4. Conduct a safety inspection of your work area with regards to that hazard (see Appendix 4). Your assessor will simulate a workplace for you to inspect and assign you to a work safety team.
5. Organise and chair a safety action meeting (SAM) with your work safety team. Negotiate and schedule the meeting with your work safety team.
6. Before the meeting, work with your group to:
a. consult on analysis of the hazard and possible treatment
CRICOS Code: 03243A ©Harvest Education Technical College 2011
3344 1922 www.hetc.com.au
BSBWHS401A Implement and monitor WHS policies, procedures and programs to meet legislative
requirements – Updated on 26/09/2014 7
b. consider the costs of control measures for the hazard.
7. During the meeting, use the hazard control hierarchy to recommend and/or demonstrate a practicable treatment. Ensure you take minutes using the SAM form (Appendix 5) to provide evidence of the meeting. Your assessor may choose to observe the meeting.
8. Write a one- to two-page report for your Health and Safety representative (the assessor). Ensure that you:
a. describe the process you undertook to identify, analyse and consult on the risk; refer to organisational WHS policies and procedures and relevant legislation for example:
i. specific OHS and WHS legislation requiring maintenance of safe workplace
ii. specific OHS and WHS legislation and regulations and codes of practice requiring institution and implementation of consultative practices
iii. duty of care responsibilities of employers and employees
iv. describe WHS performance with respect to the hazard; outline any inadequacies in existing risk control measures
v. describe the measures you took to control the hazard, including demonstrations or plans to control the hazard.
9. Submit all documentation as per the specifications below. Ensure you keep copies for your records.
Specifications
You must provide:
● a completed incident report (using the form in Appendix 2) for the observed hazard
● a completed graph in relation to the data analysis (Appendix 3)
● a completed safety inspection form (Appendix 4) including photos or diagrams of the observed hazard
● a copy of minutes from SAM meeting (Appendix 5) showing dates of attendance and participation (the hazard mentioned and discussed)
● a one- to two-page report for your Health and Safety representative (the assessor).
Note: All of the above must be collated and presented to the assessor on the agreed due date.
Your assessor will be looking for:
● analytical and problem-solving skills to:
○ identify hazards
○ assess risks in the work area
○ review information relating to monitoring and evaluating incidents, and the effectiveness of risk controls
CRICOS Code: 03243A ©Harvest Education Technical College 2011
3344 1922 www.hetc.com.au
BSBWHS401A Implement and monitor WHS policies, procedures and programs to meet legislative
requirements – Updated on 26/09/2014 8
● literacy skills to understand and interpret documentation, and to interpret WHS requirements
● knowledge of hazards and associated risks in the workplace
● knowledge of key provisions of relevant WHS Acts, regulations and codes of practice that apply to the business
● knowledge of organisational policies and procedures relating to hazard management, fire, emergency, evacuation, incident investigation and reporting
● knowledge of relevance of consultation and participation as key mechanisms for improving WHS and culture
● knowledge of WHS legislative responsibilities, duties and obligations of managers, supervisors, persons conducting businesses or undertakings (PCBUs) or their officers, and workers in the workplace.
CRICOS Code: 03243A ©Harvest Education Technical College 2011
3344 1922 www.hetc.com.au
BSBWHS401A Implement and monitor WHS policies, procedures and programs to meet legislative
requirements – Updated on 26/09/2014 9
Appendices
Appendix 1: Workplace scenario
You are employed as a team leader of a group of five administration staff. A rapid growth in the organisation has seen many new computers installed in the office. With so many computers around the office, power extension cables occasionally become loose and end up lying on the floor of the hallway.
In the past three months, a number of your employees have had near-misses where they have almost tripped on a loose cable. To make matters worse, just this morning you witnessed your senior administrator Rosie Thompson trip on a cable and sprain her wrist on impact with the floor. As team leader, you immediately gave Rosie some ice and a bandage and took her to see the local doctor.
Organisational recordkeeping and consultative procedures, which are in place to ensure the organisation adheres to WHS obligations under relevant legislation, require team leaders to:
● conduct regular workplace inspections and submit safety inspection forms to the relevant person (your Health and Safety representative or you assessor)
● fill in and submit incident reports for incidents involving accidents or near-accidents involving staff or visitors
● compile WHS aggregate information and report on safety performance as part of the WHS management system to your Health and Safety representative.
In your workplace’s operational plan, the target number of incidents or injuries requiring first aid and/or medical treatment is zero.
CRICOS Code: 03243A ©Harvest Education Technical College 2011
3344 1922 www.hetc.com.au
BSBWHS401A Implement and monitor WHS policies, procedures and programs to meet legislative
requirements – Updated on 26/09/2014 10
Appendix 2: Skills matrix Standard Operating Procedure Employee
Legend:
Untrained
Employee has no training
Learner
Employee cannot perform task independently
Practitioner
Employee can perform task independently with supervision
Operator
Employee can perform task independently
Trainer /Coach
Employee can train/coach others to perform task
CRICOS Code: 03243A ©Harvest Education Technical College 2011
3344 1922 www.hetc.com.au
BSBWHS401A Implement and monitor WHS policies, procedures and programs to meet legislative
requirements – Updated on 26/09/2014 11
Appendix 3: Training plan
Topic:
What performance issue does this training session need to address?
Key point
Bullet points (what will I say)
Resources (handouts/physical demonstration/slides)
Understanding (how will you check for understanding – questions/observation/discussion)
CRICOS Code: 03243A ©Harvest Education Technical College 2011
3344 1922 www.hetc.com.au
BSBWHS401A Implement and monitor WHS policies, procedures and programs to meet legislative
requirements – Updated on 26/09/2014 12
Appendix 4: GROW model template G
Goal
R
Reality
O
Options
W
Will

Is this the question you were looking for? If so, place your order here to get started!